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June 24, 2013 at 4:10 pm #804
I copied this from an email recieved from Jon Titus. I think it is worth a forum post and some discussion.
Field Day Thoughts
Based on experience at several Field Day operations, I offer the following as ideas for us to think about as we plan for Field Day 2014. Our members did a good job setting up and operating stations during Fort Herriman Days and during Field Day. Bravo.
I would like HARC to consider having a Field Day chairperson and three committees. The chairperson would coordinate overall efforts and provide members with updates at meetings and via email. The chairperson also would prepare a budget to cover costs for equipment rentals, access fees, food, printing, mailing, etc. The chairperson could head one of the three committees.
I doubt one person can handle all of the details because we have so many types of operations and interests–SSB, CW, packet, RTTY, antennas, QRP, and so on. A bit more attention to details and planning can make set-up, tear-down, and operating easier on us all, with fewer decisions made at the last minute. Also, by planning and coordinating activities far in advance we will have more fun and attract new members!
Here’s how I have divided tasks and responsibilities, although not all would apply for each field activity. These three committees would communicate among themselves and keep HARC members informed about plans to date:
Site location — scouting and selection with HARC members approval
Parking situation, equipment-trailer accommodations
Maps and directions
Permissions, access, keys…
Food, grills, coolers
Tables, chairs, tent/canopy
Other equipment (antenna tuners, antenna analyzers, RTTY interface…)
Local (check with Logistics for site info)
Extension cords, adapters, plug strips, fuses
Band plan — what bands to operate on and when
Staffing and operating schedules
Repeater use–repeaters, tones, locations, frequencies…
Tools and miscellaneous hardware required
Logs (paper, PC, compilation…)
PUBLICITY and TRAINING
Handouts on site
Press releases and news stories
Forms and signs
HARC Web information
Herriman City Web site information
Personal checklists of equipment and supplies
HARC-member name tags
Herriman City Volunteer badges coordination
Instruction manuals for on-site information
Special instructions for other equipment or setup
Communications and updates to HARC members
FCC frequency-allocation charts (color)
Operational training for new members
I welcome your ideas for additions and changes. And we can discuss FD 2014 operations and plans at our August meeting.
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